• Assistant Account Executive

    US-CA-Los Angeles
  • Overview

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    This Assistant Account Executive role would provide administrative support to the account management team. The role is responsible for working closely with the client on initiatives including the administration, logistical management, and reporting of project status to ensure the success if their physicians onboarding program. Our ideal candidate would feel comfortable taking the lead on program initiatives with minimal supervision and feel comfortable being client facing.

    About the Job

    • Establish relationships and maintain regular contact with key stakeholders, vendors, and clients.
    • Accommodate and anticipate client needs; respond in an efficient manner.
    • Responsible for day-to-day agency efforts on behalf of the client.
    • Prioritize own work, meet deadlines, and actively communicate progress and deliverables.
    • Monitor internal status of projects and due dates, advise senior team members of developments.
    • Assist with and coordinate projects and task execution. Manage detail work (this includes, but is not limited to, client meeting set-up: scheduling, meeting room set-up, catering, and travel).
    • Develop and write media releases, fact sheets, media materials, byline articles, client correspondence, press releases, speeches, blog posts, social media content and reports.
    • Complete individual tasks with minimal supervision.
    • Providing meeting support (agendas, minutes, facilitation, follow up)
    • Maintaining project files, databases and timelines
    • Managing online materials requests and tracking project inventory
    • Developing reports (metrics, activity logs, client reports)
    • Collecting and printing materials for project meetings and reports
    • Open vendor purchase orders and manage freelancer/vendor contracts and invoice processing
    • Track and monitor the monthly budget and activity
    • Coordinates updates of information on physician onboarding site, submitting requests to the internal team as necessary
    • Assists with production and coordination of video shoots by working with list vendors, internal content specialist, and the creative team to meet deadlines
    • Tracking and producing physician onboarding activity reports and performing required administrative tasks such as maintaining project timelines, tracking inventory, and updating databases


    • Bachelor's degree in communication, marketing, or related fields
    • One year minimum post-undergraduate experience (health communications-related industry experience is a plus)
    • Excellent verbal and written communication skills
    • Ability to juggle multiple projects with significant attention to detail
    • Proficient in Microsoft Office, especially Word and Excel

    About Ketchum

    As a global communications consultancy with 90 plus years of experience, Ketchum is a trusted partner who is equal parts creative and analytical. Ketchum is a place where all perspectives and points of view are welcome and encouraged. We are a collection of communications specialists, content creators, creatives, researchers, data analysts, media pros, digital strategists, issues and crisis counselors, and tech nerds. And we love when those worlds collide to create the very best teams and solutions for our clients. We work with the world’s leading brands, emerging start-ups, and everything in between. We are beyond proud to have created some of the most celebrated and award-winning campaigns in our industry. We’re just crazy enough to think we can impact the world – and how it responds to ideas – through communication.


    We encourage our employees to be curious, brave, inspiring, and a force for good. Let’s talk. Come belong at Ketchum!


    What we offer

    • Robust benefits program 
    • Generous time off policies 
    • Retirement program with company match 
    • Workplace flexibility 
    • Business casual dress code 
    • Workplace and off-site social gatherings 
    • Yoga @ work 
    • Professional learning and development opportunities 
    • Tuition reimbursement 
    • Paid maternity/paternity leave 
    • Transit benefits  

    Interested?  We’ve got an opportunity for you.


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