• Global Awards Coordinator (hourly)

    ID
    2018-9418
    Category
    Global Practices
    Location
    US-NY-New York | US-CA-San Francisco | US-TX-Dallas | US-NC-Raleigh | US-CA-Los Angeles | US-DC-Washington | US-IL-Chicago | US-GA-Atlanta
    Position Type
    Full-Time Salary
  • Overview

     

    Ketchum Join Us Banner for portals JAN 2016

     

    Global Awards Coordinator

     

    Working closely in partnership with the Global Awards Director, the global awards coordinator helps to oversee and implement the agency’s master global and regional PR industry and creative awards show strategy. This two-person executive global awards team supports and manages an appointed network of awards captains representing every geography within the agency, and exists to provide timely communications, awards direction and leadership, training and skills development, and 1:1 writing support to client teams worldwide. The goal of the global awards team is to improve Ketchum’s awards performance and outcomes in leading awards shows that are important to our clients, and which drive the agency’s creative reputation and creative agency index rankings worldwide. Ketchum holds the record for winning the most PRSA Silver Anvils –175 through 2017. Last year, Ketchum was the most awarded public relations firm at Cannes, winning 26 Lions.

     

    About the Job

    Please note this is an administrative/project coordinator role, not a traditional public relations role. 

     

    Key Awards Initiatives:

    • Implement Ketchum’s longstanding internal agency awards competition, the break through awards, every September and January. This is a global program designed to identify the most promising work throughout the global network with the potential to win industry and creative awards shows, and to provide these teams with the 1:1 writing, editing and advising resources they need to submit the strongest possible entries to win. It’s also an internal competition; each year we name annual winners of the break through awards.
    • Identify, creatively produce and manage entry of agency work into Cannes Lions and CLIO.

    Create the agency’s annual Cannes film showcase of entries. Coordinate Cannes Viewing Parties in every office around the world. Work with a freelance video production company and team of senior awards writers to produce creative show entries.

    • Maintain a full calendar of key awards show deadlines around the world and push out timely communications around the shows to regional awards coordinators; provide writing, editing, training and packaging support to account teams worldwide.
    • Maintain thorough records of all global and local office awards activity and outcomes throughout the year, analyze performance, and oversee the executive awards budget and annual plan.
    • Update and help maintain key agency communications channels on awards and winning work. This includes ketchum.com, Workplace, the Awards page on George, agency awards infographics, and the break through awards judging eRoom.
    • Maintain a library of Ketchum’s best work and cases.
    • Oversee the agency’s break through awards global recognition and cash rewards incentive program.

    Specific Responsibilities of the Global Awards Coordinator:

    • Maintain comprehensive Excel lists of awards show entries, categories and outcomes of shows on a global and regional level, working with offices worldwide. These reports create historical records and help the agency monitor and analyze its success.
    • Monitor the awards budget; manage purchase orders and vendor invoices.
    • Help director update the global awards show calendar, and actively promote upcoming awards shows, details and deadlines to awards captains.
    • Continually manage, update and evolve the Awards resource page on George (intranet). Feed new cases to ketchum.com and new business teams. Post awards news and wins on Workplace.
    • Gather entry plans and category details from awards captains to maintain master entry lists, and obtain final copies of submitted awards entries for historical files.
    • Communicate show results to corporate communications team for periodic round-up stories and internal promotion. Help agency social team coordinate client permissions to tweet awards news.
    • Set up and run the comprehensive judging eRoom for the break through awards, conducted every September and January. Help oversee and direct the internal and external program judges. Track and tabulate scores. Merge comprehensive evaluation and feedback forms for account teams.
    • Troubleshoot and direct awards show-related questions and issues from teams worldwide on an ongoing basis.
    • Maintain regular communications with awards captains and account teams entering awards shows; handle one-on-one questions, needs, and ongoing requests.
    • Design PPT templates and update/finalize presentations related to awards orientations and trainings
    • The largest initiative of the year beyond running the internal break through awards is producing and submitting the agency’s Cannes and creative show entries. While the global awards director is managing the writing and creative production of entries, the GAC is building the master online entry portal. This includes working with client teams to develop their comprehensive entry forms; producing their supporting materials required for entry; uploading final entries, films and campaign presentation boards in final form, and extensively proofing and checking all forms and materials for omissions and errors; and maintaining detailed campaign and category entry lists.
    • The GAC is expected to be proactive in understanding agency capabilities and being an active learner who participates in local office/activities, and training.
    • During slower periods between shows and major initiatives, the GAC steps in to support account teams on billable client work, and participate in new business activity and creative brainstorming.

    Qualifications

    Any combination of education and experience providing the required skills and knowledge for successful performance would qualify. Typical qualifications would be equivalent to:

    • Bachelor’s degree in Communications, Public Relations, Journalism, English, Marketing or a related field.
    • Two to four years of administrative or account coordinator experience, ideally in a PR, advertising or marketing agency.
    • Strong project management and organizational skills, keen attention to accuracy and detail. Self-starter, proactive, quick learner. Can work well independently with manager in different location. Demonstrates thorough follow-through and upwards communication skills.
    • A proven track record of results-driven work; flawless expertise with Outlook, PowerPoint, Word, Excel and other Microsoft Office programs required (experience with PeopleSoft a plus).
    • Excellent communication (written and verbal) skills. Good proofreader with demonstrated knowledge of AP Style. Ability to communicate grammatically and with conciseness and clarity.
    • Collaborative team player with can-do positive attitude. Flexible and adaptable.
    • Proven interpersonal skills; able to cultivate good working relationships by email and phone with teams around the world and employees of all levels. Adept at juggling multiple assignments and complex entries with many moving pieces, functioning well under pressure, and committed to managing and meeting deadlines.
    • HTML editing skills, graphic design and digital presentation skills a plus.

    About Ketchum

    As a global public relations and communications agency with 90 plus years of experience, Ketchum builds brands and reputations for clients.  We start conversations, build communities and engage stakeholders—and have a lot of fun doing it.  We inspire and empower our people to think about products, companies, issues and challenges in a different way.   And we’re just crazy enough to think we can impact the world – and how it responds to ideas – through communication.

     

    We believe great ideas shatter expectations, change thinking and build brands.  We call this break through, and it’s our mission to deliver it.  How?  Very simply—our people.  By listening, cultivating diverse perspectives and rewarding fearless creativity, we’ve developed a culture of break through.  

     

    Interested?  We’ve got an opportunity for you.

     

     

    IND13

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